You can select or unselect these options per your user permission level or need. This option allows the user to build a new report using the data/dataset of this report or dashboard which you are sharing. Allow recipients to build content with the data associated with this report If you select this option while giving permission, then the user will get the option to share this report or dashboard with another user. You can select or unselect the sharing and build report option available in the dialog box as per your need. Here, you can add multiple users and share the report. Provide the username or email address, and click on Grant Access. You can see a list of people who have access to this report, and you can add a new user to have access. You will get the ‘Manage permissions’ pane, as shown below. Click on More options (…) on the upper right of the sharing dialog box and then click Manage permissions. Go to the workspace containing reports or dashboards to which you want to give access to the user, and then click on the share option of the report/dashboard.Īfter clicking on the Share option, you will get the dialog below. Route 1 – Direct Access From Manage Permissions Step 1 - Share Report with Direct Access There are several ways you can grant permission to users. Now that the different user types and what they can do, are out of the way, you must know how to manage permissions for Power BI workspaces. Manage Permissions for Power BI workspaces This user type can carry out all functions of the previous user types as well as add and remove users, including other admins. This role can also add other users to the viewer or contributor role. In addition, the member user type can also feature dashboards on the service, share items, allow others to reshare items, and publish or republish. MemberĪs with the contributor user type above, this user type can do all that the preceding user types can do. ContributorĪpart from being able to view and interact with reports and dashboards, this user type goes a step further by being able to create, edit, copy, and delete items in a workspace, publish reports, schedule refreshes, and modify gateways. They have the lowest level of control over the data and the report. ViewerĪs is self-explanatory by the title, these kinds of users can view and interact with reports and dashboards without changing their contents. You can add any user to a Power BI workspace by typing their name and assigning them from four predetermined roles that grant various privileges and permissions. These permissions are not immediately visible or apparent as many users engage with a report via an application or through the workspace.īefore understanding how permissions are granted and how to access them, you should know what user categories and roles Power BI offers. Within them, there are various permissions for workspace reports which manage points of entry and access to the workspace itself. Power BI functions by granting permissions to its users that allow them to access the application. What sets Power BI apart from the other myriad of services is the simplicity of the user interface for ordinary individuals to navigate around easily and use to make their reports and dashboards.Īmong the other services and utilities that Power BI offers are data warehousing functions such as data preparation, data discovery, and interactive dashboards. Power BI is Microsoft’s premier business analytics service designed to enable access to interactive visualizations and business intelligence capabilities. Published in: Office 365 & SharePoint Online.Home > Blog > Office 365 & SharePoint Online > Power BI: workspace permissions, roles, and report on who has access Power BI: workspace permissions, roles, and report on who has access
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